Dam Safety 2021: Frequently Asked Questions

Below are a few frequently asked questions regarding Dam Safety 2021. If you have a question and don't see it listed below, please contact ASDSO via email or call our office at 859.550.2788.

Will the conference be in-person or virtual? Dam Safety 2021 will be in-person with a virtual component (On-Demand). Dam Safety 2021 will not be a virtual conference like last year; however, all sessions will be available On-Demand starting October 1 for those who cannot join us in Nashville. In addition, all attendees who are able to join us in Nashville will also have access to On-Demand content following the conference, so attendees won't have to miss a single session. 

What does On-Demand mean? Dam Safety On-Demand will provide a central website for all content delivered in Nashville at Dam Safety 2021 (General Sessions, Concurrent Sessions, and Poster-Lightning Talks), as well as additional content available only On-Demand. Those with access to the On-Demand site will have access to all content 24/7 until April 1, 2022. 

What is the conference venue? All on-site conference activities will be held at the Music City Center unless otherwise noted. A typical event held off-site includes the Conference Kick-off.  

What COVID-19 precautions will ASDSO be taking? ASDSO is staying in constant communication with the Music City Center to ensure all conference activities are being conducted in the safest possible manner and are in alignment with federal, state, and local guidelines. ASDSO, the Music City Center, and ASDSO designated hotels will closely follow these protocols, along with national, state and local guidance, in an effort to prioritize the health and safety of our attendees. We highly encourage all attendees to review the following protocols and other important information here

How do I register for the conference? Registering for Dam Safety 2021 is simple, and you can register in one of two convenient ways - online at DamSafety.org through the ASDSO Portal (credit card payments only), or you can complete the registration form and email it to ASDSO, or mail to ASDSO 239 S. Limestone, Lexington, KY, 40508.

What do the conference fees include? All full conference registrations (member, non-member, student, and honorary) include admission to all technical sessions, the exhibit show, and all catered events; a digital copy of the conference proceedings; and access to Dam Safety 2021 On-Demand. Guest and Exhibit Booth Staff registrations include admission to the exhibit show and all catered events. The Guest registration option is for use by a registered attendee’s spouse/partner or family member and is not intended for use by a co-worker or another industry professional. One-day registrations include admission to technical sessions, catered events, and the exhibit show. 

Can I join ASDSO and save on my registration fee? Yes, if you are not currently an ASDSO member, save money and receive full ASDSO membership benefits for one year by including your membership dues with your conference fee payment. Explore all ASDSO membership categories to see which one is best for you. If you are unsure of your membership status, please contact ASDSO via email or call 859.550.2788.

How soon should I make my hotel reservation? As soon as possible! Rooms are being held for Dam Safety 2021 attendees and will sell out before the conference. There will be many events held in Nashville during the week of the conference. Attendees should reserve their rooms early. Reservation requests made after the cut-off dates will not be eligible for the special ASDSO group rate. To make your reservations online, simply visit the hotel information page

How long will I be able to access Dam Safety On-Demand content? Dam Safety On-Demand content will open October 1, 2021, and be available until April 1, 2022. 

Can I share Dam Safety On-Demand with others? No, Dam Safety On-Demand is only available for the registered individual. Each Dam Safety 2021 registrant will have a unique login and only one session may be active at a time. 

Will I receive PDH credit for Dam Safety On-Demand content? In most cases, yes. New York credit is not available for Dam Safety 2021 content. Only the individual whose name is on the registration form is eligible for PDH credit. 

What is the deadline to sign up for Dam Safety On-Demand? You can register for Dam Safety On-Demand at any time; however, the content will not be available after April 1, 2022. The sooner you register, the more time you will have to enjoy the content. 

Can I wait until the conference to sign up for workshops or extra activities? There is a chance conference workshop and extra activities will fill before the start of the conference, so advance registration is encouraged.

Can I pay for extra activities separately? Yes, if you need to pay for items separately, or with different forms of payment, you may do so. (For example, if your organization pays for the full conference registration, you can pay for the extra events with a personal card). 

Does ASDSO offer early registration discounts? Yes. Early registration discounts apply to all registrations (regardless of Form of Payment) received by August 12, 2021. After August 12, a $100 late fee is charged for full conference registrations and $50 is charged for Exhibit Booth Staff and One-day registrations.

What forms of payment are accepted? ASDSO accepts checks, credit cards, and government agency purchase orders. A copy of the purchase order with billing instructions must accompany the registration form if payment is to be processed by a government purchase order.

What are the conference cancellation and refund policies? Please notify ASDSO as soon as possible if you must cancel your registration. Fees that have already been paid may either be refunded or transferred to another attendee. To receive a refund, a notice of cancellation must be submitted to ASDSO by the end of business on August 20, 2021. All refunds are subject to a $100 processing fee, including workshops. After August 20, 2021 registration fees are not refundable.

If I cannot attend due to COVID restrictions in my state/country, will I receive a refund? Yes, if your state/country has restrictions on traveling to Nashville, TN due to COVID-related issues, ASDSO will offer a refund. 

Which meals are included with my registration? Full conference, Guest, and Exhibit Booth Staff registrations include admission to continental breakfasts on Mon. 9/13, Tue. 9/14, and Wed. 9/15, and hosted lunches on Mon. 9/13 and Wed. 9/15. One-day registrations include admission to the catered events for that day. Workshop registrants (Thu. 9/16) receive beverage breaks on the day of the workshop. 

What if I have a special need (ADA, dietary, or other)? Contact ASDSO at (859) 550-2788 or [email protected] to discuss arrangements.

What if I don't want to receive communications from exhibitors and sponsors? Like most conferences, ASDSO does allow exhibits and sponsors to showcase their conference participation to attendees. If you do not want to have your contact information shared with conference exhibitors and sponsors please visit the ASDSO Portal and opt-out of ASDSO Partner Announcements. This will opt you out of all future partner announcements for all conferences. To access the Opt-out area, go to your Portal, Click on "My Profile," then "Personal Info" where you can opt-out. Exhibitors and sponsors are provided your contact information to use on a one-time basis to highlight their conference participation both two weeks before and immediately after the conference. If you feel an exhibitor or sponsor is not using this benefit properly, please contact ASDSO. 

What is the best way to get to the conference from the airport? Attendees can get a taxi, Uber, or Lyft from the airport to the Music City Center or their downtown hotel. 

How much is Parking in Nashville? Parking rates throughout Nashville vary. Please check with your hotel for details on parking costs.

How do exhibitors & sponsors register? If you have signed up to be an exhibitor or sponsor, your company receives a full conference registration as part of its package. Registration discount codes will be sent to the company exhibit/sponsor contact. All exhibit and sponsor registrations may be completed at DamSafety.org through the ASDSO Portal or on the Dam Safety 2021 registration form (check prepaid exhibitor/sponsor box). If you are the company contact and did not receive a code, please email Brittany Lewis.

I am a speaker, do I need to register? Yes, all attendees must complete a registration either online or by form.


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